Office Specialist 2

Location: 
Idaho Falls
Application Period: 
5/17/2018 to 6/1/2018
Employment Type: 
Temporary/Seasonal/Part Time
Salary: 
$11.21 per hour, non-benefited

About the position

The Idaho Department of Fish and Game is seeking a part-time, non-benefited Office Specialist 2 for our Upper Snake Regional office in Idaho Falls.

General Information: 
This position will work 19 hours per week, overlapping the noon hour.
Responsibilities: 
Provide front-line customer service and multi-tasking functions that may include: greeting or screening visitors and callers, answering regulation, map, and unit questions; sell hunting and fishing licenses, tags, and permits; provide hunter education assistance; suggest information about other options and services; distribute booklets, brochures, maps, and other informational material; assist customers with issues such as road kills, injured or orphaned animals, depredation problems, live traps, and pest advice; must be willing to handle live and harvested wildlife; other duties as assigned. Compose documents, letters, and reports using word processing software and equipment. Data entry of invoices for payment. Ensure accuracy and compliance with rules, regulations, and/or policies; identifying and correcting errors. Provide information, and explain department policies, services, and procedures to others. Receive payments by cash, check or debit card. Assists with reconciling sales reports/deposits. Assists with posting hunter/archery/wolf trapper education classes for registration and the preparation of class materials. Create and maintain spreadsheets for specialty applications and permits, as well as filing systems for permits. Performs a variety of office support functions such as producing labels, forms, and routine letters; verifying completeness of applications and forms; maintaining record systems. Responds in writing to request for pertinent program information.
Qualifications: 
Good knowledge of rules of effective business English usage, spelling, punctuation, and grammar (This is typically obtained by completing a high school or college English course OR at least six months of experience applying these concepts, OR successfully completed a nine-month to one year office administration course beyond high school). Experience using alphabetical, numerical, or subject filing systems to include determining file names, setting up new files, classifying, labeling, filing, and retrieving (This is typically obtained by completing an office occupations course which included hands-on experience in each of the areas listed, OR approximately six months of full time work experience using and maintaining filing systems). Experience reviewing documents for compliance with established procedures (This is typically obtained by work where you were responsible for ensuring forms were properly completed OR successful completion of a nine-month to one year office administration course beyond high school.) Experience using a computer to enter and retrieve information (This is typically gained by the equivalent of six months of full-time experience using a computer to enter and retrieve information.) Experience answering a business telephone using knowledge of business telephone procedures and etiquette (This is typically gained by the equivalent of six months of full-time experience answering a business telephone using proper telephone procedures and etiquette.)
How to Apply
  1. Complete an IDFG Application for Temporary Employment (see link below)
  2. Submit a cover letter, a resume, three professional or academic references, and a completed IDFG Application for Temporary Employment via email (preferred) or by mail to:
    • Idaho Department of Fish and Game
    • Attention: Jeanne Salisbury
    • 4279 Commerce Circle
    • Idaho Falls, ID 83401
Additional Comments: 
EEO/Veteran’s Preference. If qualified applicants are found, this announcement may close before the listed closing date.
Contact: 
Jeanne Salisbury
Phone: 
(208) 525-7290
Traditional - Open through close date (specified)